Privacy Policy

Last Updated: March 2026

At Aspire Accounting, your privacy and the security of your financial data are our highest priorities. This Privacy Policy outlines how we collect, use, process, and protect your personal information when you use our website or engage our accounting services.

1. Information We Collect

We may collect and process the following data about you:

Identity Data: First name, last name, title, date of birth, and marital status.
Contact Data: Billing address, email address, and telephone numbers.
Financial Data: Bank account details, tax reference numbers (UTR, NINO), income records, payroll data, and other information required to fulfill our accounting obligations.
Technical Data: IP address, browser type and version, time zone setting, browser plug-in types, and operating system when you use our website.

2. How We Use Your Information

We will only use your personal data when the law allows us to. Most commonly, we use your personal data in the following circumstances:

To register you as a new client and perform the services outlined in our engagement letter (e.g., filing tax returns, company accounts).
To manage our relationship with you, including notifying you about changes to our terms or privacy policy.
To comply with legal or regulatory obligations, such as Anti-Money Laundering (AML) checks.

3. Data Security

We have put in place appropriate and premium security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. Access to your personal data is limited to those employees, agents, contractors, and other third parties who have a strict business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.

4. Third-Party Software Integration

In providing our services, we utilise industry-leading cloud accounting software including Xero, Sage, QuickBooks, and Intuit. Data shared with these platforms is strictly necessary for the performance of our contract with you and is governed by their respective rigorous security protocols and privacy policies.

5. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.

6. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Email: info@aspireaccountschichester.co.uk

Post: The Granary, Madam Green Business Centre, High Street, Oving, Chichester PO20 2DD